Policies & Procedures

Xavier College has a number of policies and procedures that govern various aspects of our School life. These provide the framework within which we operate with relation to a number of key issues.


Catholic Education Diocese of Parramatta also provides advice and recommendations on educational and administrative policies and priorities, and monitors policy implementation.

Policies are listed below in general categories. Click on a category heading to view all the related policies.

School-Based Policies

  ICT Acceptable Use Policy
This is the Acceptable Use Policy for Students. This policy outlines the responsible, legal and appropriate uses of the Information and Communications Technology at Xavier College.


  School Anti-Racism Policy
Xavier College is against all forms of racism. This document outlines our policy with regards to racism.


  First Aid Policy
This policy outlines the procedures followed in the event of a range of injuries requiring first aid.


  Medication Administration Guidelines
Some students require medication and/or management of health conditions at school. While parents have the ultimate responsibility for the administration of medication and the management of health conditions, schools are often asked to assist with the provision of these services. This document outlines the guidelines followed at Xavier College.


  Privacy Statement
Statement regarding Privacy and Data collection.


  Mufti Day Requirements
This document specifies the College's expectations with regards to what students can wear on Mufti Days.


  Student Management Policy
At Xavier College, we believe that each of us has the capacity to learn. Effective learning takes place when the individual makes appropriate choices. The right choices lead to positive consequences. Inappropriate choices lead to negative consequences. This is the Student Management guidelines followed at Xavier College.


  Daily Playground Clean-Up Policy
This policy has its origins in Pope Francs’ Encyclical Letter Laudato Si (Care for our Common Home) and outlines the clean-up procedures that students are rostered on for 6 times per year.


  Xavier College Anti-Bullying Policy
Xavier College takes a strong stand on bullying of all forms. This document outlines our policy towards bullying.


  College Uniform Policy
Uniform is important as a symbol of the College and a public declaration of our values, standards and beliefs. Our school uniform creates a sense of collective and individual pride in students and their identification with the College. This policy outlines our uniform requirements.


  Complaints Policy
Xavier College actively seeks to provide students with a stimulating learning environment that is safe and well ordered. It is a fundamental right of everyone in our College community to feel safe and secure. It is the right of everyone (students and staff) to be able to come to our school each day without fear of being intimidated, humiliated or threatened verbally or physically with harm. This document outlines the policy for making complaints.

Policies And Procedures

  Aboriginal Education Procedures

Catholic Education Diocese of Parramatta (CEDP) is committed to enhancing the knowledge and understanding of all who work and learn in our schools about Aboriginal Australia. (Implemented 2012 - Reviewed 2017)

  Managing Complaints Policy

Catholic Education Diocese of Parramatta promotes and maintains positive relationships and harmonious working environments. This document outlines the principles CEDP will follow when dealing with complaints.

  Child Protection Facilities Procedures

These procedures apply to inspection of a site or facility owned or managed by Catholic Education Diocese Parramatta (CEDP) or its schools as well as assessment of the physical environment for risk of harm to children and young people. Implemented 2013.

  Alumni Collection Notice

The primary purpose of collecting alumni information is to enable us to inform you about our activities and the activities of Aquinas College and to keep alumni members informed about other members (Updated 2020)

  Information Sharing Policy

The Information Policy sets out how Catholic Education Diocese of Parramatta (CEDP), its schools and related services obtain and release personal information from and to third parties

  Privacy Policy

This Privacy Policy sets out how Catholic Education Diocese of Parramatta (CEDP) manages the personal and sensitive information we collect and hold

  Standard Collection Notice

The Standard Collection Notice outlines the types personal information, including sensitive information about students, parents or guardians, and how that information is used (Updated 2020)

  Volunteer and Contractor Collection Notice

In applying to provide your services you will be providing our schools, Catholic Early Learning Centres (CELCs), Catholic Out of School Hours Care services (COSHCs) and offices with personal information (Updated 2020)

  CEDP Safeguarding Procedures

This document outlines the procedures that must be followed by staff members when responding to concerns relating to children and young persons and any alleged breach of the CEDP Code of Conduct When Working With Children and Students.

  Code of Conduct

Code of Conduct - last reviewed Feb 2021 - 004 of 2019

  Code of Conduct When Working With Children and Students

This Code of Conduct is to inform staff members of CEDP of the standards of behaviour and other requirements that must be adhered to when working in an organisation which delivers services to children and students

  Preventing Discrimination Harassment and Bullying Policy

Catholic Education Diocese of Parramatta (CEDP) is committed to providing a workplace free from discrimination, harassment and bullying.

  Working with Children Check

CEDP has in place a variety of strategies to ensure child safe schools and communities are maintained including the obligation for all staff members undertaking child-related work to hold a valid NSW Working with Children Check clearance.

  AntiBullying Procedures

The Anti-Bullying Procedures provide a framework for school communities to work together to prevent and address issues of student bullying (Implemented 2017)

  Banned Substances Procedure

This procedure covers the possession and use of alcohol, tobacco, illegal drugs or other substances, and the misuse of 'over the counter' and prescribed medications, including the supply of restricted substances on school premises (Implemented 2017)

  Student Attendance Completion Special Circumstances Guidelines

A child between the age of 6 and 17 may leave school only after they have completed Year 10 of secondary education or where special circumstance have been approved by the Minister for Education and Training (Implemented 2011)

  Student attendance procedures

School attendance plays a critical role in enhancing the lives of students in schools. Every day of attendance adds to a student's academic achievement and success at school (Implemented 2017)

  Student exemption procedures

These procedures outline the conditions upon which a child may be exempt from being enrolled at and attending school (Implemented 2017)

  Student Policy

This policy outlines the commitment of Catholic Education Diocese of Parramatta (CEDP) to provide a comprehensive education to the diverse range of children and young people for the development of the whole person (Implemented 2012)

  Suspension Transfer and Exclusion Procedure

CEDP is committed to developing an educational and organisational culture based on mutual trust and respect that assists people to recognise and develop their personal capabilities

  Weapons Procedures

The Weapons Procedure aims to prevent prohibited weapons from being present on the school site to minimise risk to staff and students. (Implemented 2017 - Amended 2018)

  Acceptable Use of ICT and Social Media

This document informs staff members of their obligations and responsibilities when using ICT and social media for work-related purposes and, in limited circumstances, personal purposes.

  Responsible Use of ICT and Social Media Student Guidelines

This document informs students of their obligations and responsibilities when using ICT and social media for learning purposes and, in limited circumstances, personal purposes.