Policies & Procedures

Xavier College has a number of policies and procedures that govern various aspects of our School life. These provide the framework within which we operate with relation to a number of key issues.

The Catholic Education Office, Parramatta Diocese also provides advice and recommendations on educational and administrative policies and priorities, and monitors policy implementation.

Policies are listed below in general categories. Click on a category heading to view all the related policies.


School-Based Policies

  ICT Acceptable Use Policy
This is the Acceptable Use Policy for Students. This policy outlines the responsible, legal and appropriate uses of the Information and Communications Technology at Xavier College.

  School Anti-Racism Policy
Xavier College is against all forms of racism. This document outlines our policy with regards to racism.

  First Aid Policy
This policy outlines the procedures followed in the event of a range of injuries requiring first aid.

  Medication Administration Guidelines
Some students require medication and/or management of health conditions at school. While parents have the ultimate responsibility for the administration of medication and the management of health conditions, schools are often asked to assist with the provision of these services. This document outlines the guidelines followed at Xavier College.

  Privacy Statement
Statement regarding Privacy and Data collection.

  Mufti Day Requirements
This document specifies the College's expectations with regards to what students can wear on Mufti Days.

  Student Management Policy
At Xavier College, we believe that each of us has the capacity to learn. Effective learning takes place when the individual makes appropriate choices. The right choices lead to positive consequences. Inappropriate choices lead to negative consequences. This is the Student Management guidelines followed at Xavier College.

  Daily Playground Clean-Up Policy
This policy has its origins in Pope Francs’ Encyclical Letter Laudato Si (Care for our Common Home) and outlines the clean-up procedures that students are rostered on for 6 times per year.

  Xavier College Anti-Bullying Policy
Xavier College takes a strong stand on bullying of all forms. This document outlines our policy towards bullying.

  College Uniform Policy
Uniform is important as a symbol of the College and a public declaration of our values, standards and beliefs. Our school uniform creates a sense of collective and individual pride in students and their identification with the College. This policy outlines our uniform requirements.

  Complaints Policy
Xavier College actively seeks to provide students with a stimulating learning environment that is safe and well ordered. It is a fundamental right of everyone in our College community to feel safe and secure. It is the right of everyone (students and staff) to be able to come to our school each day without fear of being intimidated, humiliated or threatened verbally or physically with harm. This document outlines the policy for making complaints.

Policies And Procedures

  Aboriginal Education Procedures

Catholic Education Diocese of Parramatta (CEDP) is committed to enhancing the knowledge and understanding of all who work and learn in our schools about Aboriginal Australia. Implemented 2012 - Reviewed 2017.

  Catholic School Community Policy

The Catholic Church within the Diocese of Parramatta establishes schools as centres of faith and learning where students are enabled to develop personal ‘integration of faith and life’. Implemented 2012.

  Procedural Fairness Guidelines

These guidelines outline the process for responding to allegations requiring that issues be put to the respondent before a decision is made about a complaint. Implemented 2012.

  103701 Enrolment Procedures

This document outlines enrolment procedures that are followed in all Catholic Education Diocese of Parramatta schools. Last updated 2017.

  103800 Enrolment Additional Needs Guidelines

All schools in the Catholic Diocese of Parramatta aim to provide appropriate educational opportunities and support for students with additional needs. Last updated 2017.

  103900 Enrolment Guidelines

The Application for Enrolment, once accepted by parents and school principal is a contractual agreement within our commitment to integration of faith and life. These Guidelines apply to every enrolment in a CEDP school. Last updated 2017.

  Enrolment Policy

CEDP schools exist to provide quality Catholic schooling. This document outlines the enrolment policy for all schools in the Diocese of Parramatta. Implemented 2014.

  Child Protection Facilities Procedures

These procedures apply to inspection of a site or facility owned or managed by Catholic Education Diocese Parramatta (CEDP) or its schools as well as assessment of the physical environment for risk of harm to children and young people. Implemented 2013.

  Alumni Collection Notice 2018

The purpose of collecting alumni information is to enable us to keep alumni members informed about events and activities. This document outlines how you may access or correct your personal information and how to complain about a breach. Implemented 2018.

  Australian Privacy Principles

This document summaries the Australian Privacy Principles (APPs) which establish standards for the collection and handling of 'personal information'. Implemented 2014.

  Employment Collection Notice 2018

This document outlines how your privacy is managed when applying for employment and how you can access and seek correction of your personal information.

  Schools Privacy Compliance Manual NSW 2018

The Privacy Manual contains detailed information and examples about implementation of the Australian Privacy Principles. For the most up-to-date version of the Manual always check CEC's website (www.cecnsw.catholic.edu.au).

  Standard Collection Notice 2018

This document outlines the sort of personal or sensitive information collected within Catholic Education Diocese of Parramatta, how it is used and how your privacy is managed.

  AntiBullying Procedures

The Anti-Bullying Procedures provide a framework for school communities to work together to prevent and address issues of student bullying. Implemented 2017.

  Banned Substances Procedure

This procedure covers the possession and use of alcohol, tobacco, illegal drugs or other substances, and the misuse of 'over the counter' and prescribed medications, including the supply of restricted substances on school premises. Implemented 2017.

  Policy Procedures and Resources for Matters Involving Students and Illegal Substances

All students in the Diocese of Parramatta have the right to attend a school which is free of illegal substances. Implemented 1999 and currently under review.

  Student Attendance Completion Special Circumstances Guidelines

A child between the age of 6 and 17 may leave school only after they have completed Year 10 of secondary education or where special circumstance have been approved by the Minister for Education and Training. Implemented 2011.

  Student attendance procedures

School attendance plays a critical role in enhancing the lives of students in schools. Every day of attendance adds to a student's academic achievement and success at school. Implemented 2017.

  Student exemption procedures

These procedures outline the conditions upon which a child may be exempt from being enrolled at and attending school. Implemented 2017.

  Student Policy

This policy outlines the commitment of Catholic Education Diocese of Parramatta (CEDP) to provide a comprehensive education to the diverse range of children and young people for the development of the whole person. Implemented 2012.

  Weapons Procedures

The Weapons Procedure aims to prevent prohibited weapons from being present on the school site to minimise risk to staff and students. Implemented 2017. Amended 2018.